Privacy Policy

1. Introduction

St. Simon's Knanaya Church Birmingham (the "Church") is committed to protecting your privacy. This policy explains how we collect, use, and protect any information you provide when using this website.

We may change this policy from time to time by updating this page. You should check this page periodically to ensure you are happy with any changes.

2. What Information We Collect

We may collect the following information:

• Name and contact information, including email address and phone number
• Demographic information such as postcode, preferences, and interests
• Other information relevant to church activities, events, or ministry participation
• Technical information such as IP address, browser type, and pages visited (through cookies and analytics)

3. How We Use Your Information

We use your information for the following purposes:

• To respond to your inquiries and provide information you request
• To manage event registrations and ministry participation
• To send you information about church activities, events, and resources (if you have given consent)
• To improve our website and services
• For internal record keeping and administrative purposes

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: When you have given clear consent for us to process your data for a specific purpose (e.g., sending newsletters).
• Legitimate interests: When processing is necessary for our legitimate interests (e.g., responding to inquiries, managing events) and your interests and fundamental rights do not override those interests.
• Legal obligation: When processing is necessary for compliance with a legal obligation.

5. Data Security

We are committed to ensuring that your information is secure. To prevent unauthorized access or disclosure, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

However, please note that no method of transmission over the internet or method of electronic storage is 100% secure.

6. Cookies and Tracking

Our website may use cookies to enhance your experience. Cookies are small files placed on your device that help us analyze web traffic and remember your preferences.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

7. Third-Party Services

We may use third-party services that collect, monitor, and analyze website usage. These third parties have their own privacy policies addressing how they use such information.

Our website may contain links to other websites. Once you leave our site, we have no control over the privacy practices of other sites and encourage you to read their privacy policies.

8. Data Retention

We will retain your personal data only for as long as necessary for the purposes set out in this policy, or as required by law.

9. Your Rights

Under data protection law, you have rights including:

• Right to access: You can request copies of your personal data.
• Right to rectification: You can request correction of inaccurate or incomplete data.
• Right to erasure: You can request deletion of your personal data in certain circumstances.
• Right to restrict processing: You can request restriction of processing in certain circumstances.
• Right to object to processing: You can object to our processing of your personal data in certain circumstances.
• Right to data portability: You can request transfer of your data to another organization or to you.

To exercise any of these rights, please contact us using the details below.

10. Children's Privacy

Our website is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

11. International Transfers

Your information may be transferred to and maintained on computers located outside of your country, where data protection laws may differ. By providing your information, you consent to such transfer.

12. Contact Us

If you have any questions about this privacy policy or how we handle your personal data, please contact us using the information on our contact page.

13. Complaints

If you have concerns about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK data protection authority.

Website: ico.org.uk

Document Status

This document was last updated on: December 2025

This is a template document. The Church must have it reviewed by a legal professional and updated with specific details before making it live.